Indian American Satya Nadella led company asked to stop seeking unnecessary immigration documents while hiring
US Justice Department has reached a settlement with Microsoft Corp resolving allegations that it discriminated against non-US citizens by asking for unnecessary immigration documents during the early hiring process.
An investigation found that the company led by Indian American CEO Satya Nadella asked applicants for documents to prove they could work for the company without needing its sponsorship for work visas, the department announced Tuesday.
The settlement also resolves claims that Microsoft discriminated against lawful permanent residents whom the company asked for more or different documents than legally required, to reverify their continuing permission to work in the United States.
Under the settlement, Microsoft will overhaul parts of its hiring process to ensure the company is not unlawfully requiring non-US citizen job applicants, including those with permanent authorization to work, to provide specific immigration documents to prove they do not require sponsorship for a work visa.
The settlement also requires the company to stop sending emails requesting documents to reverify work authorization to workers whose work authorization should not be reverified.
Additionally, the settlement requires the company to allow workers who need to show their continued work authorization to provide their choice of documentation that is acceptable for that purpose.
Microsoft also must pay civil penalties to the United States and train its employees who are responsible for verifying and reverifying workersâ€™ permission to work in the United States.
The settlement also requires Microsoft to be subject to departmental monitoring and reporting requirements.
â€œThe Department of Justice will continue, through investigations and settlements such as this one, to ensure that all non-US citizens who are authorized to work can pursue job opportunities without facing unlawful discrimination,â€ said Assistant Attorney General Kristen Clarke of the Justice Departmentâ€™s Civil Rights Division.
â€œThe department also hopes that this settlement will inspire other employers to ensure that their own policies and practices are not discriminatory.â€
â€œWe hire and confirm employment eligibility for tens of thousands of people, and a handful were mistakenly asked for extra information or documentation,” a Microsoft spokesperson stated.
“We appreciate we need to prevent these mistakes and have worked to address these issues and improve our internal processes as part of our commitment to compliance,” the statement added.
The Justice Department investigation began after a Microsoft applicantâ€™s spouse called The Immigrant and Employee Rights (IER) Sectionâ€™s hotline to report that her husband was asked for his Permanent Resident Card while applying for a job at Microsoftâ€™s Redmond, Washington, facility.
The investigation found evidence that the company repeatedly asked lawful permanent residents, refugees and asylees to undergo an evaluation of their need for Microsoft to sponsor them for an employment-based visa even though they do not require sponsorship to work in the United States, the Justice department said.
The investigation determined that the company discriminated against at least six lawful permanent residents based on their immigration status during this visa evaluation process, by asking them to show a Permanent Resident Card to prove they had permission to work without employer sponsorship.
The investigation also determined that from at least June 2019 until at least January 2020, Microsoft routinely sent emails to lawful permanent residents asking them for documents to confirm their continued work authorization even though they had already provided documents showing permanent work authorization.
The Immigration and Nationality Act (INA) requires employers to verify a workerâ€™s permission to work in the United States, the Justice department said.
But the law also prohibits employers from asking for documents when not required or from limiting or specifying the types of valid documentation a worker is allowed to show to prove permission to work, because of a workerâ€™s citizenship, immigration status, or national origin.